Create a report
There are two ways to create a report: from scratch using a natural language description, or by saving a cohort from an AI chat conversation.Create from scratch
Describe what the report should find
Enter a plain language description of the records you want. For example, “All clients who discussed retirement planning in the last 90 days” or “Prospects with no meetings scheduled.”
Save a cohort from chat
When AI chat returns a list of records (a cohort), you can save it as a reusable report.
The saved report appears on the Reports page and can be rerun at any time.
View report results
Each report has a detail page showing its name, description, and run history. Click any report card on the Reports page to open it. The Run history section lists every time the report has been run, with the most recent run at the top. Each entry shows:- Record count — how many records matched (for example, “12 clients”)
- Date and time — when the run completed
- Run notes — any additional instructions provided for that run
- Download CSV — download the results as a spreadsheet
- Take bulk actions — for client and prospect reports, apply bulk operations like updating tiers, adding tags, enrolling in sequences, adding to projects, sending bulk emails, and more
Run a report
Rerun a report to get updated results based on the latest data in your book. The AI re-evaluates the original query, recalculates any relative date ranges (like “last 90 days”), and searches for new records that match.Run the report
Click Run report. A dialog appears where you can optionally provide additional instructions for this run.
Add instructions (optional)
If you want to adjust the query for this run, enter additional instructions. For example, “Exclude clients under 50” or “Include prospects this time.” Leave blank to run the report as-is.
Additional instructions only apply to the current run. They do not permanently change the report’s underlying query.
Rename a report
On the report detail page, hover over the report name and click the pencil icon that appears. Type the new name and press Enter to save, or press Escape to cancel.Delete a report
On the Reports list page, hover over a report card and click the trash icon in the top-right corner. Confirm the deletion in the dialog that appears.Supported record types
Reports can query any of these record types:- Clients — active, paying households
- Prospects — potential households being cultivated
- People — individuals within households
- Contacts — professional relationships (CPAs, attorneys, referral sources)
- Meetings — scheduled and completed meetings
- Tasks — open and completed tasks
FAQ
How is a report different from asking a question in chat?
How is a report different from asking a question in chat?
Reports are saved queries you can rerun. When you ask a question in chat, the results are part of that conversation. A report lets you re-execute the same query later with fresh data, without retyping the question.
Can I edit a report's query after creating it?
Can I edit a report's query after creating it?
Not directly. To change the underlying query, create a new report with the updated description. You can also provide additional instructions when rerunning a report to adjust a specific run without changing the base query.
What happens to date ranges when I rerun a report?
What happens to date ranges when I rerun a report?
Relative date references like “last 90 days” or “this quarter” are recalculated from the current date on each run. The AI tells you the exact date range it used so you can verify.
Is there a limit on how many records a report can return?
Is there a limit on how many records a report can return?
Yes. Reports return up to 500 matching records per run. If your query matches more than 500 records, try narrowing the criteria to get a more focused result set.
What happens if report generation fails?
What happens if report generation fails?
If the AI is unable to generate the report, the detail page shows a failure message with the option to delete the report and try again with a different description.
Next steps
Book chat
Ask questions and generate cohorts that can be saved as reports.
Sequences
Enroll report results into automated outreach sequences.