Create a business
1
Navigate to the client
Open the client household that owns or controls the business.
2
Open the businesses section
Click the Businesses tab on the client record.
3
Click Add business
Click Add business to open the creation form.
4
Enter business details
Fill in the required information:
- Legal name — Official registered name
- Entity type — LLC, trust, corporation, etc.
- EIN (optional) — Federal tax ID number
5
Save the business
Click Save to create the business record.
Business information fields
Basic information
| Field | Description |
|---|---|
| Legal name | The official registered name of the entity |
| Display name | Shorter name for everyday use (optional) |
| Entity type | Legal structure (LLC, trust, etc.) |
| State of formation | Where the entity was legally created |
| Date formed | When the entity was established |
Tax information
| Field | Description |
|---|---|
| EIN | Federal Employer Identification Number |
| Tax year end | Fiscal year ending month |
| Tax classification | How the entity is taxed (pass-through, etc.) |
Contact information
Businesses can have their own contact details:- Registered agent address
- Primary business address
- Phone and fax numbers
- Business email address
Managing ownership
Add an owner
1
Open the business
Navigate to the business record.
2
Go to ownership
Click the Ownership tab.
3
Add owner
Click Add owner and select from:
- A person from a connected household
- Another business entity
4
Set ownership percentage
Enter the ownership percentage (must total 100% across all owners).
Ownership types
| Type | Description |
|---|---|
| Direct | Person or entity directly owns shares/interest |
| Trustee | Person serves as trustee (for trusts) |
| Beneficiary | Person is a beneficiary (for trusts) |
| Manager | Person manages but may not own (LLCs) |
| Officer | Corporate officer role |
Link custodian accounts
Connect accounts held in the business name:1
Open the business
Navigate to the business record.
2
Go to accounts
Click the Accounts tab.
3
Link account
Click Link account and select from unlinked custodian accounts.
4
Confirm linking
Verify the account details and click Link.
Accounts can only be linked to one entity (household or business) at a time.
Edit a business
1
Open the business
Navigate to the business record you want to edit.
2
Click Edit
Click the Edit button or pencil icon.
3
Make changes
Update the fields as needed.
4
Save
Click Save to apply your changes.
Add documents
Store important business documents:1
Open the business
Navigate to the business record.
2
Go to documents
Click the Documents tab.
3
Upload document
Click Upload and select files from your computer.
4
Categorize
Add a document type label (operating agreement, trust document, etc.).
Common document types
- Operating agreements (LLCs)
- Trust agreements and amendments
- Articles of incorporation
- Bylaws
- Partnership agreements
- Tax returns
- Annual reports
Add notes
Document important information about the business:1
Open the business
Navigate to the business record.
2
Go to notes
Click the Notes tab.
3
Add note
Click Add note, enter your content, and save.
Delete a business
1
Open the business
Navigate to the business record.
2
Access settings
Click the … menu and select Delete business.
3
Confirm deletion
Type the business name to confirm and click Delete.
You must unlink all custodian accounts before deleting a business.
Best practices
Naming conventions
Use consistent naming across business records:- Include entity type: “Smith Family Trust” not just “Smith Trust”
- Use legal names, not informal names
- Add distinguishing details for similar entities
Keep ownership current
- Update ownership when changes occur
- Document the effective date of changes
- Keep percentages totaling 100%
Document organization
- Upload key documents promptly
- Use consistent document type labels
- Include version dates in filenames