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Task templates let you define standardized tasks once and reuse them when creating new tasks. Templates pre-fill the title, description, priority, label, assignee, deadline, and attachments.

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Where templates are used

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Create a template from settings

You can manage templates available through your books. Use Share with books to control where a template appears.
1

Go to task template settings

Go to Settings → Data customizations → Task templates.
2

Click + New task template

Fill in the template fields:
  • Title — the default task name
  • Description — instructions or context (supports rich text, including tables)
  • Due in — how long after creation the task is due. The due date is optional: choose No due date and tasks created from the template will have no due date. Otherwise pick a preset (Same day, 1 day, 1 week, and so on) or set a custom value in days, weeks, months, or years
  • Assigned — a specific user, a team, or a user reference field on the household
  • Priority — urgent, high, medium, or low
  • Label — a color-coded task label
  • Attachments — files included with every task created from the template
3

Click Create

The template is available immediately when creating tasks.
Click Insert table in the description editor footer to add a table. Hover over any row or column to reveal a menu for inserting rows and columns or deleting them.
No due date applies everywhere a template is used — manual task creation, project milestones, sequence steps, and recurring tasks. Tasks created from a no-due-date template have no due date.

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Convert an existing task to a template

You need Manage shared templates and prompts permission to convert tasks to templates.
1

Open the row menu

On the Tasks page, click the … menu on the task row.
2

Select Convert to template

The template creation form opens, pre-filled with the task’s title, description, priority, assignee, and attachments.
3

Review and create

Adjust any fields and click Create.

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Apply a template when creating a task

1

Open the task creation form

Click + New task or press c then t.
2

Click the template icon

In the footer of the form, click the icon to open the template picker.
3

Select a template

Search for and select the template you want to apply. The form is pre-filled with the template values.
4

Adjust and create

Modify any values as needed, then click Create.

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Template fields

Templates can pre-fill the title, description, priority, label, deadline, and assignee.

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Assignee options

Templates support three types of assignment:
  • Specific user — always assigned to a particular team member
  • Team — assigned to a team, notifying all members
  • User reference field — dynamically assigned based on a user-reference custom field on the household (e.g., the household’s primary advisor)
Only one assignment type can be set per template.

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Share templates with books

Templates are shared with selected books. Click Share with books beside a template, choose at least one book, then click Save. Changes to a shared template apply wherever that template is used.

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Templates in projects

Project types contain milestones, and each milestone can have task templates. When a project enters a milestone, tasks are created from each template automatically. Due dates are calculated from the selected reference date plus the template’s offset. If a template has No due date, tasks created from it in a project have no due date.
Editing a template does not change tasks that were already created from it.

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FAQ

Yes. Choose a target Book when cloning, or keep Current sharing to preserve the original template’s availability.
Templates support the same file types as tasks: PDF, DOCX, TXT, CSV, XLSX, XLS, PNG, JPEG, and GIF. Up to 20 files, 20 MB each.
Yes. Teammates can manage templates available through their books. Deleting a template requires access to every book it is shared with, or Access all company books permission.

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Next steps

Creating tasks

Create and assign tasks

Project types

Configure project types with milestones and tasks

Task labels

Manage task labels